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Brgy. San Roque, Sogod, Southern Leyte
Email: [email protected]

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Call us: (053) 577-8299

MISSION STATEMENT

To cultivate a secure, organized, and conducive environment within Southern Leyte State University-Sogod Campus by implementing robust access control measures that safeguard the well-being of its community members and protect university assets.

 

OBJECTIVES

  1. To establish clear guidelines for the entry, identification, and movement of all individuals and vehicles within the SLSU-Sogod Campus
  2. To provide a safe and healthy environment for employees, students, and visitors, while actively protecting university property from unauthorized access and potential harm.
  3. To ensure strict adherence to all formulated access control policies and procedures across all areas of the SLSU Main Campus.
  4. To clearly define and impose penalties for violations of these policies, fostering a culture of responsibility and respect for university regulations

GOALS

  1.          Achieve 100% compliance among employees and students regarding uniform and ID wearing for campus entry.
  2.          Reduce unauthorized loitering within campus premises beyond designated hours.
  3.          Establish a fully operational RFID sticker system for all eligible vehicles.
  4.          Minimize instances of unrecorded entry for employees and students during non-working/non-class days.
  5.          Reduce nstances of non-compliance with visitor entry protocols (logging, ID exchange, proper attire).
  6.          Ensure all workers/service providers consistently log in and present tools for inspection.
  7.          Maintain a campus environment free from prohibited items and activities (pets, littering, smoking, gambling).
  8.          Promptly address and penalize all policy violations as per the established penalty matrix.
  9.          Regularly review and update policies to adapt to evolving security needs and campus demographics.

 

PURPOSE

To formulate policies and procedures that would regulate and control the access identification and movement of employees, students, visitors, workers and vehicles while inside the perimeters of Southern Leyte State University - Sogod Main Campus, in order to provide a safe and healthy environment for the employees, students, visitors as well as protect the University’s property.

To strictly implement the formulated Access Control Policies and Procedures in all areas/perimeter of SLSU Main Campus, and to impose the penalties to every individual who commits violations enumerated below.

 

DEFINITIONS

Employees - person who are working for or officially connected with or affiliated to SLSU on whatever employment status and whether they are faculty or staff

Students - persons who are officially and currently enrolled in at least one subject/course at SLSU regardless of degree and non-degree program

Visitors - persons who transact business with the employees or students of the university or any other person visiting the campus for legitimate purpose.

Workers/Service Providers - persons who are transacting business inside the campus such as building construction workers, canteen operators, emergency laborers, maintenance crew and others.

University Visitors - persons who transact official business with any office or department of the University.

Vehicles - refers to cars, jeeps, tricycles, pedicabs, motorcycles, bicycles being used by the University faculty, staff, students, canteen operators and visitors as well as the government service vehicles, school buses, delivery trucks, utility vans, and pick-ups that enter the campus for any purpose.

 

POLICIES

 

        A. Employees and Students should act accordingly the following before entry:

  1. All employees and students should wear proper uniforms and ID’s for entry into the campus, use of facilities and to avail of the University services and while within the University premises.
  2. Students who stay in the campus beyond class hours without authority will be advised to leave the campus.
  3. No one will be allowed to loiter within the University premises beyond 9:00 o’clock in the evening up to 4:00 o’clock in the morning except during emergency situations, University activities or special occasions.
  4. Entry of employees and students into the campus during non-working/non-class days should be recorded in the guard’s logbook including the purpose and time of such visit for reference.
  5. Student-related activities held on non-working days should be allowed only with the written approval of the Vice President for Academic Affairs while employee related gatherings should be approved by Vice President for Administration and Finance. A list of participants must be attached to the written authority in order for the guard at entry to be guided. Persons not included in the list should be not allowed to enter the campus.

 

      B. Visitors should act accordingly the following before entry:

  1. Only visitors who are properly identified and have legitimate purpose will be allowed access.
  2. Visitors will wear proper attire before entering the university premises. As a general policy, wearing shorts, undershirts and slippers inside the campus shall be prohibited unless such attire is related to a particular activity.
  3. Visitors accompanied by a student or employee shall still secure the visitors’ pass from the guard house.
  4. Visitors should log themselves in the visitor’s log book and secure the visitor’s pass in exchange with their valid ID from the guard on duty in any of the three (3) gates and allowed access only on designated areas of the university.
  5. The university reserves the right to inspect the things/items brought in/out by the visitor/s and to deny entry to anyone who refuses to submit for inspection.
  6.  Visitor’s passes may not be necessary during enrolment period, commencement exercises, sports competition, wedding receptions, anniversary celebrations and all social or religious affairs/gatherings whether initiated by SLSU        or not. However, for non-SLSU activities held in the university facilities (MPC, Plenary Hall, etc.), the Business Affairs and Resource Generation Office (BARGO) shall issue an Entry Pass to the group’s representative upon the receipt of the letter request approved by the university president. The entry pass issued by the BARGO with the attached letter of request shall be submitted to the office of the security and safety services for review and security briefing.
  7. The “No Loitering, No Littering” and “No Smoking” rule should be applied in the campus.
  8. No vendors will be allowed to enter the campus unless they are authorized by the IGP Director or the VPAF.
  9. The security unit shall be responsible for the control of access at the entry point within the campus especially the passes-by, joggers and those who would want to use the university facilities such as the oval, ground, basketball court, tennis court etc.

 

       C. Workers/Service Providers should act accordingly the following before entry:

  1. All workers and service providers must wear their company IDs and proper attire before entering the university premises. As a general policy, wearing shorts, undershirts and slippers inside the campus shall be prohibited.
  2. Workers and service providers should log themselves in the logbook intended for them and present their working tools if any, for inspection and recording to the guard on duty in any of the three (3) gates and allowed access only on their designated work area.
  3. The university reserves the right to inspect the things/items brought in/out by the workers/service provides and to deny entry to anyone who refuses to submit for inspection.
  4. List of Workers/Service providers should be submitted to the Office of the Vice President for Administration and Finance copy furnish to the Security Services Unit for proper identification and verification.

 

       D. Joggers should act accordingly the following before entry:

  1. Joggers should present any government issued ID (driver’s license, voter’s ID, GSIS ID, Pag-IBIG ID, and others) or Alumni ID to the guard on duty for proper identification;
  2. Schedule of jogging will be from 4:30 to 6:30 am except on Sundays;
  3. Joggers should pay P100.00 per month at the Cashier’s Office;
  4. No pets and bottled water allowed; if they will bring water it must be put in a tumbler;
  5. Littering, smoking, picking of plants, fruits and flowers are strictly prohibited. Any violation of the said provision means cancellation of privilege to jog for 1 month;
  6. Vehicles of joggers should be parked at the designated parking area with SLSU stickers;
  7. Joggers are not allowed to play at the tennis court and other courts;
  8. Entrance for joggers should be at the main gate only.
  9. Employees and SLSU retirees are free from paying the fees as part of the health and wellness program of the University.

 

       E. Vehicles.

All owners of vehicles should act accordingly the following before entry:

  1. Vehicles that enters the premises of SLSU Main Campus should acquire RFID Sticker or Temporary/Renewable Vehicle Pass, whichever is applicable, that requires unexpired Driver’s License corresponding to the restriction of vehicle used/owned, and Official Receipt and unexpired Vehicle Registration.
  2. Employees/Students will be issued a vehicle RFID sticker after accomplishing all the requirements and a fee of four hundred pesos (P400.00). However, such sticker needs to be reactivated every year.
  3. The “No vehicle RFID sticker, No entry” rule will always be applied to vehicles of SLSU Main employee and students. However, vehicles of employees from external campuses with SLSU sticker in their respective campuses are allowed to enter the campus even without the RFID sticker.
  4. The service vehicles of satellite campus will be issued a vehicle RFID sticker if the respective Campus Administrator so desire. Like the employees and students, they will also comply with the requirements and pay the corresponding fee.
  5. Vehicles of workers/service providers such as building construction workers, canteen operators, emergency laborers, maintenance crew and security guards will be issued a Temporary/Renewable Vehicle Pass instead of RFID Sticker after accomplishing all the requirements (unexpired driver’s license, official receipt and vehicle registration) and a fee of P100.00, however this must be renewed every year/annually. And vehicles of the said workers/service providers will only be parked at the perimeter fence at the back of the main gate guard house.
  6. The delivery tricycle/motorcycle of the supplier of mineral water to the different offices of the university are required for Vehicle RFID sticker before entry, provided that he/she comply the requirements and pay the corresponding fee.
  7. The vehicles of the university visitors will be issued a vehicle pass card for one day and free of charge, provided that the drivers unexpired license is held at the main gate guard house which will be returned to the driver before leaving the university premises in exchange of the gate pass card.
  8. Cargo trucks, motorcycles and tricycles will be issued a vehicle pass card for a day’s access to the university after paying P5.00 and P10.00, respectively. In addition the driver’s unexpired license shall be held at the main gate guard house which shall be returned once the gate pass card will be given back to the guard on duty before leaving the campus.
  9. Vendor vehicles, panel trucks, light vehicles, commercial passenger vans and other similar vehicle types will be allowed to enter the campus upon payment of P20.00 per day and after leaving the driver’s unexpired license at the main gate guard house. A vehicle gate pass will be issued which will be returned to the guard on duty before leaving the campus, otherwise the driver’s license cannot be claimed.
  10. Delivery vehicles will be allowed to enter into the campus without a need of a gate pass only after presentation of the delivery receipt and confirmed by the Supply Office that the delivery is expected. The delivery vehicle will be directed to the designated delivery area by the guard on duty.
  11. Failure to return the gate pass card will blacklist the driver and bar his/her vehicle from entering the campuses premises again.
  12. In the event a vehicle RFID sticker is lost or damage, the owner will be charged the same payment for issuance of its replacement.
  13. Vehicle RFID sticker is non-transferable and specifically for use of the vehicle for which it was issued.
  14. SLSU reserves the right to cancel the privilege of vehicle entry on campus for violation of policies and in the event that it determines that the given privilege poses risk to the University, its employees, students, visitors or the public.

 

       F. Security and Safety

The security guards will strictly implement the following and so as all that are being defined in this Access Policies and Procedures to be supervised by the Chief of the Security and Safety Services.

  1. The vehicle RFID sticker will be placed at the most visible part of a vehicle that can easily be detected by the RFID reader.
  2. The Guard on Duty may inspect the vehicle and its contents before allowing it to enter the campus or request the owner/driver to open the compartment of the vehicle for security inspection.
  3. Only vehicle with appropriate sticker/gate pass is allowed to enter and exit at the main gate only. However, heavy cargo vehicles will use gate 3 as entry/exit point.
  4. Vehicle speed limit within the campus is 10kph.
  5. SLSU reserves the right to deny entry of vehicles even with a valid vehicle pass in any of the following cases:
    • The driver or any of the passengers is under the influence of intoxicating substances or prohibited drugs.
    • When the student or employee riding therein has no proper ID and/ or is not wearing the proper attire/uniform.
    • When the driver or rider has been banned from entering the premises for violation of university policies.
  6.  Pets/animals regardless of owners are strictly prohibited inside the campus.

 

       G. Parking.

All owners of vehicles should follow proper parking and act accordingly as follows:

  1. Vehicles must be parked in the designated or authorized parking spaces only.
  2. Students should park their motorcycles and bicycles along the perimeter fence at the back of the main gate guard house.
  3. Employees should park their motorcycles and bicycles in any of the designated parking areas exclusively for them.
  4. Vehicles of workers/service providers will only be parked at the perimeter fence at the back of the main gate guard house.
  5. The parking space besides the administration building is reserved for the University President and Vice Presidents only. Other vehicles are prohibited to use the parking space even for loading/unloading purposes only.
  6. Overnight parking privileges shall apply only to current university faculty, staff and students. A free parking permit or one night shall be issued by the Office of Vice President for Administration and Finance upon request by the vehicle owner.
  7. An applicable overnight parking fee of P50.00 shall be collected from owners of parked vehicles who are not faculty, staff or students of SLSU.
  8. For a constant or habitual parking inside the campus, a monthly fee of P200.00 shall be collected from vehicle owners whether they are SLSU employee or not, and a parking permits issued by the Vice President for Administration and Finance, Parking permits issued on or before the 15th of the month will be charged for parking for the entire month and those issued after the 15th of the month will be charged for half month.
  9. The parking permit-holder cannot set, transfer or otherwise give his or her permit to anyone.
  10. SLSU has no responsibility or accountability for any loss or damage to the vehicle or any of its accessories, personal belongings or contents inside the vehicles while they are parked inside the campus.
  11. Smoking/drinking or gambling inside parked vehicles in the campus is strictly prohibited.
  12. SLSU reserves the right to penalize any driver that violates road safety and the parking policies.

 

      H. Vehicle:

RFID sticker requirements and procedure.

  1. Employees and students who wish to secure a sticker shall fill-up an application form available at the Business Affairs and Resource Generation Office (BARGO), and to be approved by the Chief of the Security and Safety Services, with the following documents to be attached:

New Application:

  • Photocopy of SLSU official registration form (for students only)
  • Photocopy of certificate of registration of vehicle applied for
  • Photocopy of current LTO Official Receipt
  • Photocopy of unexpired driver’s license (Student Permit)
  • Payment receipt from cashier’s office Reactivation of sticker:
  • Photocopy of current LTO official receipt for registration
  • Photocopy of unexpired driver’s license

       2.         The applicant will pay at the cashier’s office the registration fee of P400.00
       3.         The VPAF/MIS Office will issue and install the sticker to the applicant’s vehicle.
       4.         Employees and students who loose/damage their stickers should fill-up again the application form at the BARG Office for replacement with pay.
       5.         All vehicle RFID stickers have control number for monitoring purposes.

 

      I.  Penalty for Violations.

The enumerated penalties will be imposed upon an individual who, upon due process, has been found to have committed the following violations:

Violation Penalty

  1. Driving on campus without valid driver’s license                                                                            50.00
  2. Violating speed limit                                                                                                                       100.00
  3. Unauthorized overnight parking                                                                                                     100.00
  4. Parking in unauthorized parking spaces                                                                                        100.00
  5. Smoking/drinking or gambling inside parked vehicle                                                                     150.00
  6. RFID sticker used/displayed not to the intended Vehicle in which it was issued                            200.00
  7. Loitering and littering                                                                                                                       200.00

University employees, students, visitors and workers/service providers who violate this policy will be subject to termination of their privileges and disciplinary actions for students and employees.

 

Phase 1: Review, Assessment, and Planning (May - July 2025)

Action

Timeline

Responsibility

Policy Review and Needs Assessment

 

Review current policy effectiveness, identify areas for improvement, and gather feedback from stakeholders (employees, students, visitors, workers).

May 5 - May 31, 2025

Chief of Security and Safety Services, VPAF, Legal Office, Student Affairs Office, HR Office

Technology and Infrastructure Audit

 

Assess current RFID system functionality, gate infrastructure, surveillance systems, and identify needs for upgrades or new equipment

June 1 - June 30, 2025

MIS Office, General Services Office, Chief of Security and Safety Services

Budget Allocation and Resource Planning

 

Secure necessary funds for equipment upgrades, personnel training, and policy implementation. Plan for procurement of new RFID tags, readers, and signage.

July 1 - July 31, 2025

VPAF, MIS Office, General Services Office

Phase 2: Updates, Procurement, and Training (July - October 2025)

Action

Timeline

Responsibility

Policy Updates and Finalization

 

Incorporate findings from Phase 1 into revised policies and procedures. Ensure legal compliance and clarity.

July 1 - August 31, 2025

Legal Office, Office of the President, VPAF, Chief of Security and Safety Services

Procurement of New Equipment/Systems

 

Purchase and install upgraded RFID readers, new RFID stickers/cards, enhanced surveillance cameras, and clear signage.

September 1 - September 30, 2025

General Services Office, MIS Office

Security Personnel Training

 

Train security personnel on updated policies, new technology (e.g., RFID system operation), visitor management protocols, and conflict resolution.

October 1 - October 31, 2025

Chief of Security and Safety Services, HR Office

Information Campaign Material Preparation

 

Develop clear and concise information materials (posters, digital announcements, flyers) for widespread dissemination.

October 1 - October 31, 2025

Public Relations Office, Student Affairs Office, HR Office

Phase 3: Implementation and Initial Monitoring (November 2025 - April 2026)

Action

Timeline

Responsibility

Public Information Dissemination

 

Launch a comprehensive campaign to inform all university stakeholders about the updated policies and procedures.

November 1 - November 30, 2025

Public Relations Office, MIS Office, Student Affairs Office, HR Office

Full Implementation of Updated Policies

 

Enforce all revised access control policies and procedures across the campus.

December 1, 2025 onwards

Security Services Unit, all University personnel

Revised RFID Sticker Application & Issuance

 

Implement the updated process for RFID sticker applications, ensuring all requirements are met and fees collected

December 1, 2025 onwards

BARGO, VPAF/MIS Office, Cashier’s Office

Daily Compliance Checks and Spot Inspections

 

Conduct regular checks on ID/uniform wearing, visitor logging, vehicle sticker compliance, and adherence to prohibited items/activities.

Daily, ongoing

Security Services Unit

Establish a Dedicated Feedback Channel

 

Create easily accessible channels for community members to report issues, provide feedback, and ask questions regarding the new policies.

December 1, 2025 onwards

Public Relations Office, VPAF

Phase 4: Performance Evaluation and Refinement (May 2026 - December 2027)

Action

Timeline

Responsibility

Initial Performance Review and Data Analysis

 

Analyze compliance rates, incident reports, feedback, and RFID data to assess the initial impact and effectiveness of the updated policies.

May 1 - June 30, 2026

Chief of Security and Safety Services, VPAF, MIS Office

Stakeholder Consultation Sessions

 

Organize forums and surveys to gather more in-depth feedback from various stakeholder groups on the impact of the new policies.

July 1 - August 31, 2026

VPAF, Student Affairs Office, HR Office, Public Relations Office

Policy Adjustment and Refinement

 

Based on performance reviews and stakeholder feedback, make necessary adjustments and refinements to the policies and procedures.

September 1 - October 31, 2026

VPAF, Chief of Security and Safety Services, Legal Office

Annual Comprehensive Review and Update

 

Conduct a yearly comprehensive review of all access control policies, procedures, and technologies to adapt to evolving security needs, campus demographics, and technological advancements.

Annually, starting Q1 2027 onwards

VPAF, Chief of Security and Safety Services, MIS Office, Legal Office

Ongoing Maintenance and System Upgrades

 

Ensure continuous maintenance of security infrastructure and plan for periodic system upgrades to maintain optimal performance.

Ongoing

MIS Office, General Services Office

 

 

 

 

 

 

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I. POLICY STATEMENT

Southern Leyte State University (SLSU), as a publicly funded institution of higher learning, affirms its unwavering commitment to upholding the highest standards of integrity, honesty, and transparency in the conduct of its academic, administrative, and financial affairs. Consistent with the principles enshrined in Republic Act No. 3019 (Anti-Graft and Corrupt Practices Act), Republic Act No. 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees), and relevant international frameworks, SLSU adopts a zero-tolerance approach to all forms of bribery, graft, and corruption.

This policy aims to promote good governance, enhance public trust, safeguard institutional resources, and create a work and learning environment that is free from unethical practices. All employees, students, and stakeholders are expected to demonstrate behavior that reflects these values. Any attempt to offer, solicit, give, or receive bribes or improper advantages in any form is strictly prohibited and shall be dealt with through appropriate administrative and legal channels.

As part of its commitment to institutional excellence, this Anti-Bribery and Anti Corruption Policy establishes a robust framework of prevention, detection, and enforcement mechanisms. It seeks to integrate ethical practices into SLSU's culture by fostering awareness, providing clear guidance, and ensuring accountability at all levels of the organization.

II. SCOPE AND APPLICABILITY

This Policy applies to:

  • All SLSU officials, faculty, staff, and employees (regular, contractual, casual, and part-time)
  • Members of the Board of Regents  Student leaders and scholarship recipients
  • Consultants, suppliers, contractors, grantees, service providers
  • Any person or entity acting on behalf of SLSU

III. DEFINITIONS

  1. Bribery – Offering, promising, giving, receiving, or soliciting anything of value as an inducement for action or inaction in the performance of a public duty.
  2. Corruption – Misuse of public office or entrusted power for personal gain, including extortion, nepotism, fraud, embezzlement, collusion, and money laundering.
  3. Public Officer – Any individual elected, appointed, or employed by SLSU receiving compensation for public service, as defined by RA 3019.
  4. Gift – Anything of value including money, services, favors, hospitality, or employment.
  5. Facilitation Payments – Small payments made to expedite routine government actions; these are strictly prohibited by SLSU.
  6. Conflict of Interest – A situation in which personal interests interfere with the university’s interest or the impartial performance of official duties.

IV. PROHIBITED ACTS

Pursuant to Sections 3 and 4 of RA 3019, the following acts are prohibited:

  1. Soliciting or Accepting Bribes – Directly or indirectly requesting or receiving gifts or benefits in connection with official duties.
  2. Offering Bribes – Offering or promising anything of value to a public officer to influence an action.
  3. Influence Peddling – Using personal relationships or positions to influence official actions.
  4. Unjust Enrichment – Using one's position to unduly favor oneself or others in contracts, permits, or decisions.
  5. Conflict of Interest – Participating in decisions where there is a direct or indirect personal or financial interest.
  6. Improper Disclosure – Revealing or using confidential university information for personal gain.
  7. Employment Abuse – Accepting employment from a private party that has official dealings with the university during or after such dealings.

V. GIFTS AND HOSPITALITY POLICY

Southern Leyte State University prohibits the offering, solicitation, and acceptance of gifts, hospitality, or other benefits that may create, or appear to create, a conflict of interest or exert undue influence on the recipient’s decision-making responsibilities. In accordance with Section 3 of RA 3019 and Section 7(d) of RA 6713, no public officer or employee shall directly or indirectly accept any gift, gratuity, favor, entertainment, or loan from any person or entity in connection with any transaction or business with the University.

Gifts may include but are not limited to cash, goods, services, discounts, rebates, travel tickets, accommodations, event invitations, or any item of value. Even if not intended to influence, the perception of impropriety can damage the integrity of the institution.

Permissible Exceptions:

  • Unsolicited gifts of nominal or insignificant value, such as promotional items (e.g., pens, calendars), or tokens customary to cultural or academic traditions, may be accepted provided they do not exceed the threshold set by university regulations.
  • Gifts received as part of official university ceremonies, conferences, or reciprocal institutional visits must be recorded and reported to the Office of the University President.

Hospitality Guidelines:

  • Hospitality such as modest meals or refreshments during official engagements may be accepted if it is customary, infrequent, and not extravagant.
  • Invitations to events or travel sponsored by third parties must receive prior written approval from the University President or designated authority and be evaluated for relevance and appropriateness.
  • All gifts and hospitality offered or received in a personal or official capacity must be disclosed in a Gifts and Hospitality Register maintained by the Committee on Anti-Red Tape. Failure to report such instances shall be considered a violation of this policy.

VI. ROLES AND RESPONSIBILITIES

The implementation of this Policy is a shared responsibility across all levels of SLSU’s governance structure. Each unit, officer, and employee plays a vital role in ensuring a culture of integrity and in preventing corrupt practices.

A. Board of Regents

  • Endorse and adopt the Anti-Bribery and Anti-Corruption Policy.
  • Ensure strategic oversight and establish an institutional tone of ethical leadership.
  • Approve internal controls and risk management frameworks to mitigate bribery and corruption risks.

B. Office of the University President

  • Ensure policy integration into the University’s governance, operations, and planning systems.
  • Provide overall leadership, allocate resources for training and enforcement, and ensure continuous improvement.
  • Designate Committee on Anti-Red Tape as the focal unit to lead policy implementation.

C. Committee on Anti-Red Tape

  • Oversee the day-to-day implementation of the Policy.
  • Maintain records of reports, investigations, and outcomes.
  • Conduct regular risk assessments, audits, and compliance checks.
  • Serve as the focal point for receiving complaints, disclosures, and inquiries.

D. Internal Audit Unit

  • Evaluate the effectiveness of internal controls and recommend corrective actions.
  • Conduct periodic and surprise audits of procurement, finance, and administrative functions.

E. Human Resource Management Office (HRMO)

  • Integrate anti-corruption principles into recruitment, induction, and performance appraisal systems.
  • Administer mandatory training and ethics seminars.

F. Employees, Faculty, and Staff

  • Be fully aware of, and compliant with, the Policy.
  • Disclose conflicts of interest and gifts received.
  • Report suspected violations promptly.

G. Students and Student Leaders

  • Abide by the principles of the Policy in all dealings, especially in student government, scholarships, and organizational fund use.

VII. WHISTLEBLOWER PROTECTION AND REPORTING MECHANISM

SLSU strongly encourages employees, students, and stakeholders to report any suspected acts of bribery, fraud, or corruption. Whistleblowers are vital to the enforcement of this Policy and are assured of protection against retaliation, harassment, or discrimination.

Reporting Channels:

  • Confidential reports may be submitted through the SLSU Committee on Anti Red Tape or the Office of the President.
  • A dedicated email address will be provided to facilitate secure reporting.

Scope of Reports:

  • Offers or solicitations of bribes
  • Financial irregularities and fraudulent contracts
  • Undue influence in hiring, procurement, grading, or accreditation
  • Use of fixers or agents for illegal facilitation

Protection Measures:

  • Identities of whistleblowers will be kept confidential unless disclosure is required by law or with written consent.
  • Retaliatory acts such as dismissal, demotion, intimidation, or blacklisting are prohibited and punishable by appropriate sanctions.

All reports will be subject to preliminary assessment, investigation, and appropriate follow-up. Where necessary, cases may be referred to external oversight bodies such as the Civil Service Commission (CSC), Commission on Audit (COA), or Office of the Ombudsman.

VIII. COMPLIANCE AND MONITORING

SLSU is committed to rigorous monitoring and enforcement mechanisms to ensure the effectiveness of this Policy. Compliance is integral to both day-to-day operations and long-term institutional planning.

Monitoring Measures:

  • Establishment of a university-wide compliance matrix to evaluate adherence.
  • Regular internal audits and spot-checks conducted by the Internal Audit Unit.
  • Maintenance of logs for Gifts and Hospitality, Conflict of Interest Declarations, and SALNs.
  • Conduct of annual corruption risk assessments in high-exposure units such as procurement, admissions, and human resources.

Performance Indicators:

  • Number of reported and resolved cases
  • Policy violations and disciplinary actions taken
  • Training participation rates
  • External audit findings related to ethics and compliance

Compliance outcomes shall be reported quarterly to the University President and annually to the Board of Regents. Findings shall guide policy updates and strategic planning.

IX. SANCTIONS AND PENALTIES

Violations of this Policy shall be subject to administrative, civil, and criminal penalties, in accordance with university rules and Philippine laws, including RA 3019, RA 6713, and the Revised Penal Code.

Administrative Sanctions:

  • Reprimand, suspension, or dismissal from service
  • Revocation of scholarships, awards, or grants
  • Blacklisting of contractors, suppliers, or external partners

Civil Actions:

  • Recovery of ill-gotten gains or misappropriated funds
  • Restitution of financial losses incurred by the university

Criminal Penalties:

  • Referral of cases to the Office of the Ombudsman or Department of Justice for prosecution
  • Imprisonment, fines, and disqualification from public office under applicable laws

The imposition of penalties shall follow due process, including formal investigation, right to be heard, and review by appropriate disciplinary bodies.

X. TRAINING AND AWARENESS

Education and awareness are critical to embedding a culture of integrity across the University. SLSU shall ensure that all members of the university community understand their responsibilities and the implications of engaging in corrupt practices.

Training Programs:

  • Mandatory orientation on anti-bribery and corruption policy for all new employees and faculty members
  • Annual refresher training courses for all personnel
  • Specialized workshops for high-risk departments (procurement, finance, admissions, HR)

Communication and Advocacy:

  • Dissemination of the Policy through the SLSU website, student portals, bulletin boards, and official handbooks
  • Integration of ethics and anti-corruption modules into the General Education curriculum
  • Celebration of "Anti-Corruption Month" with seminars, contests, and information campaigns

Evaluation of Training Effectiveness:

  • Pre- and post-training assessments
  • Feedback surveys and impact evaluation reports
  • Inclusion of compliance knowledge in staff performance evaluations

XI. POLICY REVIEW

This policy shall be reviewed and updated annually or as may be necessary to reflect changes in the law or organizational structure.

 

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I. POLICY STATEMENT

Southern Leyte State University (SLSU) upholds its institutional responsibility not only to educate and innovate, but also to steward public and donor resources in a manner that upholds long-term environmental, social, and financial sustainability. As a government higher education institution situated in one of the most climate vulnerable regions of the Philippines, SLSU recognizes the critical role that investment strategies play in either perpetuating environmental harm or enabling transformative development. Through this Sustainable Investment Policy, the university affirms its commitment to supporting a just transition to a low-carbon, inclusive, and resilient future.

This policy serves as a framework for embedding environmental, social, and governance (ESG) principles into all aspects of the university’s financial investment decisions. It is built on the understanding that sustainability and financial performance are not mutually exclusive. Rather, long-term value creation depends on managing risks associated with climate change, inequality, resource depletion, and governance failures. The university believes that sustainable investing is not only an ethical imperative but also a prudent financial strategy that safeguards institutional integrity and resilience.

The policy explicitly reflects SLSU’s alignment with international frameworks such as the United Nations Sustainable Development Goals (SDGs), the Paris Agreement, and the Principles for Responsible Investment (PRI), as well as compliance with relevant national policies, including the Philippine Climate Change Act (RA 9729), Renewable Energy Act (RA 9513), and the Green Jobs Act (RA 10771).

By committing to divest from fossil fuels and other unsustainable sectors, and by proactively investing in initiatives that benefit local communities and promote ecological balance, SLSU seeks to model responsible governance for academic institutions nationwide. This policy is a living document—dynamic, responsive, and rooted in the university's strategic direction to mainstream sustainability across its academic, operational, and financial functions.

II. OBJECTIVES

  1. To ensure that SLSU’s investment portfolio supports sustainable economic, social, and environmental outcomes.
  2. To gradually divest from fossil fuel-related and other environmentally unsustainable investments.
  3. To prioritize investments that benefit local communities and support environmentally responsible enterprises.
  4. To integrate Environmental, Social, and Governance (ESG) criteria into all investment decision-making processes.
  5. To uphold transparency and accountability in the university’s financial and investment practices.

III. SCOPE AND APPLICABILITY

This policy applies to all investments under the control of Southern Leyte State University, including but not limited to:

  • University trust funds
  • Endowments
  • Donations
  • Grants allocated for investment
  • Any other financial instruments or portfolios where SLSU exercises discretion or influence

IV. PRINCIPLES OF SUSTAINABLE INVESTMENT

1. Environmental Responsibility

    • SLSU shall avoid investing in companies or funds that significantly contribute to environmental degradation, particularly:
    • Fossil fuel exploration, extraction, processing, and distribution
    • Coal mining and coal-powered energy generation
    • Deforestation and unsustainable land-use practices
    • Industrial operations with poor environmental compliance

Instead, the university will direct funds toward:

    • Renewable energy and clean technology
    • Climate-resilient infrastructure
    • Waste reduction, circular economy, and low-carbon innovations

2. Social Equity and Community Investment

SLSU shall prioritize investments that:

    • Generate measurable social benefits, particularly for marginalized and vulnerable communities
    • Support small- and medium-sized enterprises (SMEs) in Southern Leyte and the Eastern Visayas region
    • Promote inclusive education, health, agriculture, and rural development
    • Advance gender equity, human rights, and indigenous peoples' welfare

3. Governance and Ethical Practices

All investment decisions shall be guided by high standards of governance, including:

    • Transparent operations and reporting
    • Accountability to stakeholders
    • Anti-corruption and anti-bribery compliance
    • Fair labor practices and human rights protections

V. COMMITMENT TO DIVESTMENT FROM FOSSIL FUELS

SLSU commits to a structured and transparent divestment plan from fossil fuel related investments:

  • Immediate halt to any new investments in fossil fuel companies and related instruments.
  • Audit of existing investments within the next 12 months to identify fossil fuel related assets.
  • Divestment timeline of 3 years for direct investments and 5 years for indirect exposures (e.g., pooled funds), subject to fiduciary responsibility.
  • Annual public disclosure of divestment progress and challenges.

The university shall engage fund managers and stakeholders in advocating for fossil free portfolios and explore the adoption of climate-conscious financial products.

VI. SUSTAINABLE AND LOCAL INVESTMENT INITIATIVES

SLSU shall:

  • Allocate a portion of its investment portfolio to cooperatives, microfinance, and community-based enterprises in Southern Leyte.
  • Partner with development banks, government agencies, and impact investors to co-finance local environmental and livelihood projects.
  • Support university-led ventures on renewable energy, organic agriculture, climate-smart education, and disaster resilience.


VII. ROLES AND RESPONSIBILITIES

  • Board of Regents: Approves the Sustainable Investment Policy and major divestment/investment actions.
  • President and Vice President for Administration and Finance: Oversees implementation and ensures policy alignment with university strategy.
  • Investment and Sustainability Committee:
    • Reviews and recommends investment proposals aligned with ESG standards
    • Monitors divestment progress
    • Assesses sustainability performance of investments
  • Financial Management Division: Maintains financial compliance and reporting.
  • Office of the University Planning and Development: Integrates investment plans with institutional sustainability goals.

VIII. COMPLIANCE AND MONITORING

  • Annual sustainability audit of investment portfolio by an independent body or internal audit team.
  • Regular impact assessment of community and environmental investments.
  • Submission of annual sustainability investment report to the SLSU Board and public stakeholders.
  • Use of internationally recognized ESG benchmarking tools and standards (e.g., UN PRI, GRI, ISO 26000).

IX. SANCTIONS AND ACCOUNTABILITY

Failure to comply with this policy may result in:

  • Review and revocation of delegated financial authority
  • Investigation by internal audit or appropriate oversight body
  • Disciplinary actions for willful negligence or non-compliance, in accordance with university rules and Philippine law

X. POLICY REVIEW

  • Republic Act No. 9729 (Climate Change Act of 2009)
  • Republic Act No. 9513 (Renewable Energy Act of 2008)
  • Philippine Development Plan 2023–2028
  • United Nations Sustainable Development Goals (SDGs)
  • Principles for Responsible Investment (UN PRI)
  • Global Reporting Initiative (GRI) Standards

 

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